| Transcripts |
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Admins can generate academic transcripts for high schools and colleges. These records are preserved for all students as long as you have an active account. Available for Jupiter SIS only.
To edit transcripts, you need the G2 permission on the screen. To print transcripts, you need the G1 permission.
To copy grades from gradebooks to transcripts, go to Setup > Import/Export > in Admin Mode, and select "Load grades from gradebooks". Do this after grades are complete for the term. You may optionally exclude grades if the teacher has not locked their final grades yet (see Report Cards). You may import grades for all students at the school, or select a grade level or single student. If you have a district account, each school does this separately. The screen is where you choose whether transcripts should import cumulative grades, like semesters, or subtotal grades, like quarters. Note: Transcript grades do not update automatically if the teacher makes changes later. This is intentional, so official grades are preserved in case the teacher makes an accidental change or deletes their gradebook long after the term ended. Only an admin can change transcripts. To update grade changes, you may simply re-import all grades. It will find and import just the changes. Note this will update grades and add new grades, but it will not delete any grades, so you must do that manually on the screen.
Note: To print transcripts showing current grades still in progress, you should not import those grades yet. Instead, select "Show coursework in progress" when printing.
To import grades from years prior to when you started using Jupiter, you may import a data file or copy data from a spreadsheet. See Import Transcripts.
Go to the screen to manually edit transcripts and optionally add comments. Click the button to see a complete history of all changes to any transcript. It indicates who changed what on what date and time. Click any item to restore it. If you accidentally import bad data, you may delete an entire term for all students. Select any student's transcript, and click a term to edit it. In the prompt, change the term menu to "Delete", and select the option to apply to all students. Repeat that for each term where you imported bad data.
Note: All changes are always logged, even changes that you undo, so if you don't see a grade on this screen, it was never entered in the first place.
If you have a district account, the transcripts automatically include grades from all schools in the district. So if a student switches high schools within the district, the grades are already there. However, you'll probably want to manually add comments to their transcript to indicate which semester was at which school.
If a student transfers in from another district, you may want to import or manually enter their transfer credits so you can track their graduation requirements. You may add comments to their transcript to indicate which grades were from which school.
See to print. You may print on plain paper or security paper. It leaves a one-inch margin at the bottom for you to place a stamp, seal, thermal mark, etc., or you may include a signature line.
Note: Chrome, Firefox, Internet Explorer, and Safari each print slightly differently, so try to print from the same browser for consistent formatting, and be sure to use the recommended browser settings.
The screen is where you define grade points for Honors, AP, and regular classes. Also you may choose to hide +/- signs on grades, so e.g. a "B+" would appear as a "B" on the transcript and use 3.0 grade points. Note: Any changes here do update GPA's on transcripts for all students, even for past years. The screen is where you define how many credits for each course, and which GPA scale to use (Honors/AP/regular), plus you may edit the course# and title. If you have a K-12 district account, be sure to edit all K-8 courses to uncheck "Show on high school transcripts". Note: Any changes here do update all transcripts and GPA's. Courses are saved separately each year, so changing any settings for the current year does not affect students who took that same course in a previous year. The screen is where you upload your district logo to print on transcripts. Use a high-resolution image for better print quality, but no larger than 20KB. The screen lets you customize what appears on transcripts, such as course numbers (e.g. Bio-101), class rank, social security numbers, and custom text in the header and footer. You may also choose to include current coursework in progress, and mark the transcript as an Unofficial Copy.
Note: Deleting a section on the screen does not affect transcripts.
Transcripts are preserved as long as you have an active account. If you have a district account, transcripts are preserved even if some of your schools close, as long as you still have other schools with active accounts. The only way a transcript would be deleted is if you explicitly delete a student and all their records, or if your account expires and no one has logged in for several months. No extra steps are required to save or archive transcripts. To export a PDF of all transcripts, click > Preview > Print. For Microsoft Windows, use PDF creation software like Adobe Acrobat (not Reader) or PrimoPDF. For Mac OS X, click the "Print" button, then click the "PDF" button and select "Save as PDF...".
To export a data file suitable for importing into other software for analysis, see Export Data.
Grades are missing Grades do not appear on transcripts unless an admin explicitly adds them. Go to Setup > Import/Export > to load all grades for each term. Click the button on the Transcripts screen to see if anyone deleted the grade.
On the screen, edit the course to check "Show on transcript". Check each year to ensure settings are consistent.
On the screen, edit the course to uncheck "Show on high school transcript". Check each year to ensure settings are consistent.
On the screen, check "Allow +/- signs on Transcripts".
On the screen, customize your GPA scales. On the screen, edit each course to ensure it's using the correct GPA scale and the correct number of credits.
Go to the screen to enter the graduation date for each student. Click "Bulk edit" to graduate all seniors at once.
If, for example, some classes are listed under "2009-2010 Semester 1" and others are listed under "1st Semester, 2009-2010", go to the screen and click the later to edit it. Change the term menu from "1st Semester, 2009-2010" to "Rename", then enter "2009-2010 Semester 1". This will merge them together. You may apply this change to all students at once for the whole school.
Terms are sorted automatically. It works best if you include the school year, like "2009-2010 Semester 1", "1st Semester, 2009-2010", "Fall 2009", "2010 Summer Session 1", etc. It also parses grade levels, like "10th grade, 1st semester", but that's ambiguous if a student repeats a grade level, and it doesn't know if summer school goes before or after the school year, so it's best if you edit the terms to include the school years. Transcripts do not update automatically when teachers make changes, so you must reimport the grades after any grade changes.
For "Coursework in Progress", it does not show a course if you've already imported that term to the transcript. This is to avoid redundancy. If you imported grades prematurely, edit the transcripts to delete that term.
That space is used for course numbers, but if you don't have course numbers, see and uncheck "Show course# (e.g. Bio-101)".
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