Students and parents may login anytime to check grades and homework. Everyone has their own password, so no one else can see their grades, and they need only one login to check all their classes. This includes grades on all assignments, report cards, attendance, individual comments, class announcements, and school announcements. All data is updated continuously, so teachers don't need to do anything extra to post or upload grades. This is optional, so you may take some or all information offline.
(Available only for paid licenses. If you're using the Free version, students and parents cannot see your classes.)
Students and parents login using the Student ID#, or they can simply use the student's full name. (It recognizes either the legal name or preferred name, like Michael Smith or Mike Smith, but not last-name-first, like Smith, Mike. If two students have the same name, it finds the one with the matching password.)
Random passwords are generated for each new student and parent/contact. The first time they login, they are prompted to choose their own password and enter their contact info. (Passwords are not reset each year, so they can continue using the same password.)
Print Passwords & Login Instructions
You can print a form letter for each student and parent/contact with their passwords, step-by-step login instructions, and customizable message text, plus optional signature lines if you want parents to confirm receipt. Teachers see the screen for your own students, or admins see the screen for the whole school. This letter may optionally be translated to Spanish.
To save paper, check the option to print only for those who have never logged in before, since the others obviously already know how to login. Also you can email login links to everyone (see below), then print login instructions only for those who do not have email.
Admins have the option to print these with addresses for easy mailing (teachers do not have this option). Just fold the paper like a Z and the address will appear through most window envelopes. We recommend that you print student passwords separately and hand them out in class, and print the parent passwords separately and mail them directly home. That way students won't forget to give them to their parents, and also students will not see their parents' temporary passwords, which can cause minor problems if the student uses the parent's password or vice versa.
On the login screen, students and parents can click "Forgot Password", then it will email them a link to choose a new password. But if their email address is not already in the database (or it is incorrect), you'll need to reset it for them:
Teachers see the screen, or admins see the screen. If they still have a random password, you can see it and tell it to them. But if they had already chosen their own password, you cannot see it (for privacy), so click "Reset" to generate a new random password and tell it to them.
One-Click Access Links
You can email a one-click access link to each student and parent/contact, which lets them login instantly without entering their ID or password. These links are unique for each person. Like a password, they should not share these links with others, and they should not use them on public computers.
They can bookmark their link, so it's easy for parents to stay involved daily or weekly, and it's much simpler than the printed login instructions.
To send these links, see the screen in Gradebook Mode or the screen in Admin Mode.
If they have not logged in before, it prompts them to choose a password and enter their contact info, then it generates a new one-click access link for them to bookmark for future use. If they lose their link, they can still login manually and generate a new link by changing their password. You can also reset their link by resetting their password.
Parents who have more than one child in your school district can view all their children from the same login. The parent must use the same email address and choose the same password for each child, which is what they would naturally do, so no extra setup is required. (This applies only to parents; siblings cannot see each other's grades.)
The parent can login using any one of their children's name and school. Then once logged in, they can use the menu at the top left to switch children.
Also when a parent updates their own contact info on the "Settings" tab, it updates on all their children's records. (The same is not true for school staff; you must update each student record separately.)
School Login Screen
Students and parents can login at either the general login screen at JupiterGrades.com, or the login screen specific for your school/district. The second one is easier because they don't need to type the school name, city, and state. The URL for your school/district's login screen is given on the screen in Teacher Mode or the screen in Admin Mode. Copy this URL and put it on your school's website as a shortcut for students and parents.
Offline & Blocking Access
Admins and teachers both control what information is available online for students and parents. Admins see the screen to show/hide grades, homework, attendance, discipline, report cards, and report card options, like GPA. Teachers see the screen to set their gradebook "Online", "Offline", or "Partial" to show just homework and assignments without any grades. This applies to all classes in your gradebook, not other teachers. Your admin may disable these options.
To block online access for specific students or parents/contacts, admins see the screen, and teachers see the screen. Some private schools use this to block those who have not paid their tuition yet.
Note: You may optionally set old gradebooks offline, but this is not necessary, since students and parents see the current grading period by default. They can find past grading periods on the "Assignments" or "Report Card" tabs.
Homework & Calendar
Students and parents see a Homework screen listing all current homework and upcoming tests for all their classes, and even reminders of missing assignments. Plus the Calendar screen lets them look at all past and upcoming homework, as well as announcements and lunch menus. See Homework & Announcements
Announcements & Comments
You may post announcements online for students and parents. Admins post schoolwide announcements on the screen; teachers post class announcements on the screen. Also teachers may post comments for individual students on the screen.
You may upload files for students and parents to download. Teachers do this on the screen; Admins do this on the screen. Also students have personal file lockers to store their own files, so they may access them from any computer at school or home.
View Login Activity
To check how often and when each student and parent last logged in, teachers see the screen in Gradebook Mode, and admins see the screen in Admin Mode.
The number of logins is for all classes, not just yours. It counts only one login per day (e.g., three logins on the same day counts as only one). Teachers can view the totals for a specific grading period or the entire school year; admins see totals for the school year only.
If the date of last login is today, it shows the local time instead of the date. (See to set your time zone.)
Also the report in Admin Mode shows detailed statistics for the whole district, so you can see overall how involved parents and students are.
Note: Logins over two years ago are purged, so statistics may be incomplete or missing from two years ago.
Login as Student
To see exactly what students see when they login, click the "Login as Student" button on the screen in Gradebook Mode or the screen in Admin Mode. (This does not affect the login activity stats. Note: Admins may disable this feature for some or all teachers to prevent them from seeing grades from other teachers.)
FERPA & Legal Compliance
Some school districts have policies against posting grades on the Internet or allowing data to be hosted off-site. Ever since the advancement of Transport Layer Security (TLS/SSL) in the late 1990's, all data is just as secure off-site on the Internet as it is on your district network, or you may choose to host the data on your own servers instead of ours. Please see Security for more details, and please contact us if you have any concerns or questions.