Note: Please see the ODE documentation for questions about your state requirements.

School & District Codes

On the screen, enter the nine digit ID numbers for your district and school. Use the school menu in the upper left to edit each school.

Race/Ethnicity

On the screen, no special setup is required. The default settings are fine, or you may customize them, as long as it still contains the six required races/ethnicities with recognizable keywords like Hispanic/Latino, Black/African, Asian, Pacific/Hawaiian, Native/Indian/Alaskan, and White. Any unrecognized race/ethnicity will not be reported.

Special Programs

By default, the screen includes checkboxes for 504 Plan, LEP, Migrant, GATE, etc. But these checkboxes are not used for ODE, and they are redundant with the more specific settings on the screen. So to avoid confusion, erase those items from the screen. You may keep any other special groups, like Athletes.

Terms

On the screen, set the option "Which grades should appear on transcripts?" (Not applicable if your school doesn't use cumulative grades.) Do this before you enter Course data so that the credits are for the correct time period.

Student Data

On the screen, enter the student's grade level, gender, birthdate, race/ethnicity, and address.

See the screen for information specific to Oregon, like enrollment status, exit reason, county of residence, special programs, etc.

Note: Each year it saves a separate copy of the student's program participation/eligibility. This is copied forward when you start a new year. For example, the student's programs during 8th grade are copied forward when they start 9th grade. You may optionally delete the past program activity from their 9th grade record; this will not erase anything from their 8th grade record (use the menu at the top to switch years). Either way, it exports only the data relevant for the current year.

Note: Some items on these screens are somewhat redundant:

The "Language" on the Add/Edit screen is not reported; it's used only for reports and the parent/student login. See the ODE screen to report the "Language of Origin".

The "Graduated" date on the Add/Edit screen is not reported; it's used only for transcripts. See the ODE screen to report the exit date.

If the Add/Edit screen still has checkboxes for 504 Plan, Migrant, etc., they are not the same as the ODE screen. Go to the screen to erase those.

Discipline & Truancy

On the screen, when you edit any referral, check "Report to ODE" to add the required information. Only admins can do this, not teachers.

Exporting

Go to the screen to select an ODE file to export. Pay attention to which year you have selected at the top of the webpage. It downloads CSV files.

Select "This school only" to export one school, or select "Entire district".

Be sure to set the "As of date" correctly for the report you are exporting.



Troubleshooting

File doesn't download.

See Export for troubleshooting.

Other Errors

Open the CVS file in Excel to verify it contains the correct data. Try copying just a few rows to a new file and upload that to see if you can isolate the error. Please contact us if you need further help.