To add new staff for your school, you can load or import them in advance, or you can simply let staff sign up themselves. Either way, they choose their own usernames and passwords, so you do not need to assign them.

To let them sign up themselves, tell them to go to JupiterGrades.com, click the "Sign Up" button, and follow the prompts to choose their own username, password, and other options. It will recognize your school, so everyone is automatically included in your account. For tighter security, you should go to the screen and select "Let anyone with email @ example.k12.ca.us sign up" — otherwise students and others might create fake teacher accounts. By default, new users have only the "Teacher" permission, so you may need to adjust their permissions after they sign up.

To import all your staff in advance, see Import Staff. Or to manually enter staff one at a time, go to the screen, click the "New User" button, and enter their name and email address. (Tip: Press the Return key to rapidly add more staff.) If a staff member is at more than one school, you must repeat this step for each school separately (but they will need only one username for all schools). Once your staff are loaded, click the "Send Links" button to invite them to sign up. Or they can go to JupiterGrades.com and click the "Sign Up" button, and it will confirm their email address before letting them in.

Note: If using Jupiter SIS, it does not matter whether someone signs up or logs in at jupitersis.com or jupitergrades.com. Both are valid, so it's impossible to be on the wrong website.

Alternatively, you can sign up for each staff member one at a time by going to the "Sign Up" screen at JupiterGrades.com. This gives you more control to set all their gradebook options, but it is very time consuming.

Tip: The best strategy to get your staff started is to give them half a day of training and have them all sign up together. Otherwise, some may procrastinate, especially if they resist change. Also be sure to import all student rosters and define your grading periods in advance.

Note: Some districts want their staff to have the same username and password as their email and other school accounts. This is fine unless another Jupiter user outside your district already has the same username, in which case your staff will need to choose a different username.

Remove Staff

To remove a staff account from your school, click their name on the screen and click the "Remove" button. If the user has no classes, they will be removed immediately. But if they are a teacher with classes, it will archive their old classes so you can always look up old grades. In this case, the teacher will be listed as "Archived" and can no longer access your school, and their classes will become inactive. To actually delete their classes, you must go to the Schedule Sections screen and delete the classes one at a time (the teacher will be completely purged 14 days after their classes are deleted). To remove staff from multiple schools you must repeat this for each school.

Exclude Staff

If you have a group account, but you want to include only certain teachers, click any other teachers then click the "Exclude" button. This does not remove them or do anything harmful to their account; it just means they must pay for their own account or use the limited free version.

Edit Staff

To correct a staff member's name or email, click their name on the the screen, then click "Edit User Info". This also lets you change their username and reset their password (you do not choose a password; it simply sends a link to the user's email address to reset their own password).

Also you can edit the Code for each user, which is used only to match data with other software when importing/exporting data. Leave this blank if not applicable.

Transfer Account

If a teacher is leaving in the middle of a term, you can either reassign their whole account to a new teacher, or reassign each of their classes to other teachers.

To reassign the whole account, go to the screen, click the staff member, and click the "Edit User Info" button. Change their name, email, and username, and click the button "Reset Password", which sends a link to the new email address so the teacher can choose a new password.

To reassign the classes to other teachers, go to the screen, click a class, click the "Edit Section" button, and change the Teacher menu.


See also: Security Restrictions, Teachers & Admins, Licenses, Monitor Staff