Lookup Students (for Admins) Index  

is where counselors, principals, and office staff can look up individual students.

Note: This is not for teachers. Special ed. teachers and regular teachers can lookup grades and special needs directly in Gradebook Mode, so they should not go into Admin Mode.

Find Students

Click the "Select Student" button to find a student (or press the escape key as a shortcut). (Once you select a specific student the button changes from "Select Student" the name of that student.)

In the text box, type a student's name, partial name, initials, ID, Alt ID, or email address. (This searches parent/contact email addresses too.)

Note: When you search for a name, it searches only the school and year you have selected in the menus at the top of the screen. When you search for an ID or email address, it searches the entire database of all students in your district, past and present. In Admin Mode it searches the Alt ID too; in Gradebook Mode it does not.

List Students

Click the "Select Student" button then select an option from one or more of the pop-up menus. To list all students, select "All" from the "Grades" menu, or select a specific grade level.

The "Admin" menu lets you select just the students assigned to a specific Counselor or Asst. Principal. You may use this in combination with the other menu, e.g. to list just the 9th grade students assigned to you. On the screen, this menu also lets you find students who have no designated Counselor, Asst. Principal, or Homeroom Teacher.

The "Other" menu lets you select students by gender, ethnicity, or special programs (like IEP, GATE, etc.).

The "Maint." menu is available only on the screen. That lets you locate student records that may need attention:

•  Unused Records — excess records you may want to purge
•  Withdrawn — withdrawn from the school
•  Students w/o Alt ID — missing a state ID#
•  Students or Parents w/o Email — to find who is missing email addresses
•  No Login Allowed — "Allow Login" unchecked for student or parent

Click any student in the results list to see the student's details.

Student Information

Depending on your permissions and license, you may see some or all of the following:

The screen shows:

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Current classes, or any term

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Attendance today  (see the screen for history)

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Grades & GPA for any term, with a graph of grade trends

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Click any class to see all assignments and teacher comments.

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Click the "Report Card" button to see grades for the whole year.


The screen shows:

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Contact info

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Parent info

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Address, residency

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Age, race/ethnicity, gender

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Programs like IEP, GATE, Reduce lunch, etc.

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Transportation notes


The screen shows:

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Special needs

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Doctor contact info

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Immunizations, allergies, medications, diagnoses, insurance, etc.

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Staff notes


The screen lets you:

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See and reset student/parent passwords. See details

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See how often the student and each parent has logged in. See details

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Block the student or each parent from logging in. (To block everyone see .)

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Set alerts for parents whenever the student is absent, missing assignments, and/or has low grades. See details

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Set the language to translate report cards, email, and the webpages to Spanish for the parents and/or student. See details

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Click the "Login as Student" button to see what the student sees when they login.



See also: Add/Edit Students
Video: Student Information