Custom Discipline Codes
Teachers and administrators may customize their discipline codes and consequences.
Teachers go to the screen in Gradebook Mode. These apply just to you. But your system admin may disable this.
System admins go to the screen in Admin Mode. The first option forces all teachers at your school to use these settings. This makes it easier for you to compile statistics. Or you may allow each teacher to customize their own settings. Each school in your district may have different settings.
Note: New accounts start with the template you define here, regardless of whether you restrict teachers or not.
The Discipline Codes may be organized however you want. Insert blank lines to separate them into groups. Do not add "Other" as a discipline code, since that option is always appended. There is no limit to the number of codes, but try to keep it under 25 so it's easier for teachers. You don't need to list every possible situation, because teachers can always select "Other" to write-in the rare ones.
The Consequences and Rewards may be customized too. Use an underscore to indicate a quantity, like "Detention __ minutes", "Suspended __ days", or "Demerits __". It is not necessary to add "Warning" as a Consequence, since it is already assumed any incident logged is at least a warning. Rewards are not required, so you may delete them all.
If your school tallies points like Merits & Demerits, use a Consequence that includes the word "Demerit", and a Reward that includes the word "Merit". Or you may use your own term, like "Panther Points", as both a Consequence and Reward (it must be typed exactly the same in both lists). You may include a quantity or not, like "Demerits __" or "Demerit". (Note: Rewards are not required, so you can have "Demerits" without any corresponding Reward.)
When a student is marked absent for detention, Saturday school, etc., it generates a referral. On the screen, admins specify whether such referrals should go to the student's Asst. Principal, Counselor, or Homeroom/Advisory teacher.
On the screen, you can make discipline logs available online for all parents and students at the school. Uncheck this to hide everything, or check it to let them see only the specific incidents where "Post online for Parent/Student" is selected.
The screen is where you set how much discipline information teachers can see. At the strictest setting, teachers cannot see incidents logged by other staff members unless it's for their homeroom students. At the loosest setting, teachers can see all incidents for all students in the school.
Admins must have an account to receive referrals and track discipline. The admin accounts are free, but you must have a paid account for your school. Even if the admin never logs in, you can still create an account for them to receive referrals by email.
First on the screen, they must have the "D" permission to "View discipline & referrals". In the menu select their job as Counselor, Asst. Principal, Principal, or other. (You may these job titles, e.g. Psychologist, Vice Principal, Dean, Student Advocate, etc.)
If your school has two or more Asst. Principals, and students are assigned to a specific person, then set that for each student on the screen. But this is not necessary if you have only one Asst. Principal, or if it is not applicable. Also leave this blank if all Asst. Principals handle referrals for all students. The same applies for Counselors.
To set the Asst. Principal or Counselor for multiple students at once, select any student on the screen, then next to Asst. Principal or Counselor menus click the "Bulk Edit" link. This provides several filters, for example, to set the same Counselor for all 9th grade students with last names from H through Mo. To reassign all students from one admin to another, select "Set Counselor to [new counselor]" and "Apply to Counselor [old counselor]". Or you may Import this data. (You must be a system admin with the "System setup" permission to use this Bulk Edit feature.)
On the screen, each admin may opt to receive a copy of new referrals by email.
Homeroom and advisory teachers can receive referrals and track discipline for their own students. (On the screen you may customize the title as Homeroom Teacher, Advisor, or other.)
On the screen, select each student and set the Homeroom menu. Or to set this for a whole class at once, on the screen, click the class and click "Edit Section", then check "Set as Homeroom for whole class". (You must edit the published schedule to do this, not a draft schedule.)
Homeroom and advisory teachers can always see all incidents submitted by other teachers, but only for their own students. On the screen, your system admin may let all teachers do the same. This is useful if you want team teachers to see the complete discipline logs for their own students.